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Knowing What to Look for

Before anything else, proofreading can only be made possible if you know what to look for. This means having a considerable grasp of all the intricacies of proper grammar and punctuation as well as solid knowledge on spelling. If you fail in any of these counts, you need to work on them because they can make a huge difference with the quality of your copies as well.

Appropriate Environment

Proofreading is a job that requires great concentration, so find an environment suitable for the job. Get rid of all possible sources of distraction as well.

On Paper

It’s easier to overlook errors when you are proofreading with your computer so do print your copy on paper whenever possible. It might be more costly this way, but don’t you think the sales you can generate for a well-written copy can easily offset the expense?

The Right Mindset

The best way to proofread your copy is to have clear expectations of finding errors. If you think of your work as flawless, you’re more liable to overlook errors. Remember: a positive outlook – even if it means finding errors in this case – always helps in getting a positive outcome.

Read

Resist the temptation to read in the pace that you’re used to. Instead, read your copy slowly and read it out loud if possible. Reading will help you find errors in the style and cohesion of your writing.

When you’re done reading from start to finish, try reading it backwards. The brain tries to automatically correct any spotted error in the content, making you read what you think you see instead of what you’re actually seeing. By reading backwards, you prevent your brain from correcting on auto-mode and view your work for what it really is.

Appearance

Proofread includes correcting the look of your copy. Pay attention to wrong spacing and margins, irregular font styling, and improperly capitalized words. Indeed, pay greater attention to words in uppercase as it’s more difficult to see errors in that format.

Consistency

Proofreading includes making sure that everything about your copy is consistent. Uniformity, after all, makes a web copy more attractive. If you use a certain name for reference, be sure to use that name at all times rather than confuse your readers with various synonyms sprinkled across your text.

Grammar and Spell Check

The options for these mechanisms provided by your processor are not always right. And no, this doesn’t mean that you’re smarter but they’re probably not configured correctly. In any case, don’t rely on them to do your work for you.

Over and Over

Proofreading is not a one-time process. You need to do it over and over and at properly spaced intervals to make sure your copy is entirely error-free.

Another Point of the View

Last but not the least, have someone else – preferably one with the necessary knowledge and experience – proofread your work. You don’t have to pay a professional to do it. If you know other copywriters, you can strike a deal and proofread each other’s work.

A fresh pair of eyes, not to mention unbiased as well, can help find the last few errors in your copy.

Content matters, first and foremost

Content in this context refers to substance – the overall worth of the write-up. It doesn’t refer to the number of words used or type of words you chose to use.  What does your write-up say?  What value can the readers get out of it? Are you substituting good grammar and big words because you have nothing else to say?

Although you shouldn’t be afraid of big words, it’s always better not to complicate things for your readers. Determine your target audience first – their interests, capacity, what they find useful and interesting – and then write for them. By placing more importance on what your readers can get out of your write-up, you will be producing more substance out of your copy. After all, what’s great grammar if there’s nothing good in what you have to say?

Focusing solely on grammar is distracting

One common mistake among freelance copywriters is obsessing about grammar when they begin to write. As a result, they get distracted, derailed from their train of thought. Imagine having a really terrific idea and then worrying over where to place a comma or which clause to use first.  The great ideas and content that could have come out of you as a writer and made your writing better can get lost or confused with other ideas and concerns. 

When writing, don’t worry too much about grammar, at least at first. Write down words as they come to you.  Don’t let the subject of grammar bother you when inspiration strikes.  Only when you’re done should you then go over what you have written to check and improve it. Only then should grammar be a concern. After all, how can you proofread something you haven’t even written yet?

Even the greatest focused on substance and not on form

The great American writers Ernest Hemingway and William Faulkner had a famous rivalry.  Faulkner, a writer praised for his intricate prose style (that initially confused his readers), criticized Hemingway’s trademark simplicity.

Hemingway fired back, saying that there are ’simpler and better words’, even saying that Faulkner shouldn’t think that ‘big emotions come from big words’. Refusing to give in and use what he called ‘10-dollar words’, Hemingway continued to write in his simple, easy style. He is still a well-loved and much-admired author today.

Grammar is not everything, but…

Grammar may not be everything but it is still a major component of good copy. You can’t just ignore the value of good grammar because it isn’t the be-all and end-all of writing. 

Good grammar is equated to professionalism and is considered the true sign of a skilled and experienced professional. Furthermore, it’s also considered as one of the signs that what you have written is reliable. Bad grammar, on the other hand, is for amateurs, lazy writers and scammers.

Although grammar is not everything in writing copy, don’t ignore it. Use it as a means to improve what you have already written and progress as a writer.